Natalya Ovchinnikova

• Providing comprehensive administrative support and supervising staff;
• Acting as a liaison between departments, outside vendors and staff members;
• Organizing, supervising and facilitating the workflow;
• Managing office personnel (receptionists, translators, admins, expediters); informing employees about decision made, determining degree if employees responsibility, developing work performance standards and criterias;
• Travel policy creation, updating and ensuring that all staff is informed and abide policy on daily basis;
• Submitting suggestions for management consideration of office work improvement;
• Conducting business negotiations;
• Assisting the office staff to solve problems as they arise, taking actions to avoid any conflicts.

• Senior management mobilization/demobilization, meet & greet, travel arrangements including rotational, business trips (500 employees)
• Onboarding visitors for the team;
• Interviewing/hiring/mentoring new admins for the team in Atyrau and Tengiz;
• General administrative responsibilities such as training enrollment, welfare, office/PPE supplies, IT support etc.;
• Coordination VIP visits and Tawn hall preparations;
• Providing consulting and advisory support to Project Manager, Construction Managers and team members;
• Project cross-function interface coordinator;
• Leadership team action tracking and expediting;
• Performance monitoring to improve personal and team development;
• Supporting project lessons learned actions.

• Responsible for mobilization/demobilization, travel arrangements including rotation and business trips for onshore/offshore staff (200 employees);
• Supervision/monitoring of travel assistants' performance;
• Visa extension/cancellation arrangements for expat and local employees, registering expat employees in Migration Police, preparation of Letters of invitation;
• KMGA transportation schedule development and coordination, supervision/monitoring of transportation staff performance; organization and holding of monthly/weekly safety trainings for travel/transportation staff;
• Implementation and realization of meet & greet, travel and safety procedures/policies;
• Organization of equipment/control cabinets delivery to onshore/offshore;
• Tendering (travel agencies, PPE supplies companies).

• Responsible for travel arrangements, meet & greet for Tengiz based employees and visitors;
• General administrative staff including training enrollment, badge issuance, office/PPE supplies;
• Equipment orders upon request from FGP personnel (according to existing FGP procedure)
• Bolashak-Atyrau (for Tengizchevroil LLP)

• Visa extensions/cancellations for Chevron/TCO employees;
• Rotational travel arrangements;
• Atyrau FGP transportation schedule development;
• Pre-assignment agenda development for Chevron employees;
• Support implementation and realization of FGP meet & greet procedure.

• Review and monitor payment of invoices in Ariba system; monthly accrual, forecast budget, staffing planning for BS department;
• Maintain documentation on all administrative issues, HR documents;
• Support Language Services Supervisor in maintaining external/internal candidates, CVs and testing, combine conference/meeting assistant responsibilities;
• Responsible for business trips/VIP visits arrangements;
• Periodical replacement of Administrative Assistants in other departments (PGPA etc.).

• Responsible for organization of all meetings/conferences/Tawn halls in Tengizchevroil Head Quarters office
• Otrar Travel, Carlson Wagonlit Travel
• INTERNATIONAL/DOMESTIC TRAVEL AGENT
• Ticket reservation and issue (private, rotational and business travel for Tengizchevroil employees)

Ticket reservation and issue (private, rotational and business travel for Tengizchevroil employees

• Receptionists' general duties;
• Provided written/verbal translation when required.