Elya Iskandarova
Administrative/HR Specialist
Almaty, Kazakhstan
Overview
26
26
years of professional experience
4
4
years of post-secondary education
4
4
Languages
Work History
Administrative & HR Specialist
ICAP Global Health in Kazakhstan
11.2021 - Current
- Providing full HR/administrative support for office maintenance in compliance with local law and SOP requirements
- Documents preparation for hiring/terminating of employees, including uploading of HR/administrative documents to i-platforms and creating UNI
- Responsible for timely and proper filing of HR files
- Training employees on HR/administrative regulations
- Preparing HR/administration internal orders
- Ensuring all documentation is fully completed and properly drafted based on the established formats of the paperwork
- Conducting tender for procurement of supplies/goods/services
- Preparing short-term service contracts for temporary personnel
Executive Assistant to GM With Extended Responsibilities
Novo Nordisk
07.2019 - 07.2021
- Executive Assistance to GM at all organizational levels: calendar coordination, business trips arrangement, expenses & presentations preparation
- Leading cross-functional projects like Cycle meetings & Corporate events organization, Office Re-design & Move
- Coordination of Management team projects & Communication projects
- Entrusted with Internal Communication like Newsletters & Organizational Announcements
- Maintaining & upkeeping HealthCare Professionals database
- Executing the process of arranging Medical Conferences for Field Force Department across Kazakhstan
- Responsible for organizing big international Medical Conferences in the USA & Europe
- Accountable for High Level Management visits & Regional Business Reviews arrangement
- Effective back-up for Administrative assistant
Executive Assistant to County Head With Extended Responsibilities
Sandoz Pharmaceuticals
04.2018 - 07.2019
- Fulfilled all executive assistant duties for Country Head and Management team. Managed complex calendars, facilitated communication and logistics
- Prepared and issued Communication on business results, products launch and administrative news
- Led Informational Security and Risk Management process for Kazakhstan
- Responsible for organizing big company events for 170 employees, including travel arrangements and celebration part with 20% budget savings
HR Specialist
Procter & Gamble, CCAR
01.2011 - 06.2016
- Designed and executed (budgeting, support, surveys) benefit programs for employees in KZ & AZ
- Entrusted Contractors Management - recruitment & on-boarding support
- Accountable for Medical & HS&E Compliance with the audit results +2ppt
- Led Vibrant Living Campaign & Rewards&Recognition with +3ppt in annual survey
- Managed monthly payroll process for employees in KZ and AZ
- Trained employees on Business & People systems. Conducted Benefits Program sessions in KZ & AZ
- Led International Relocation process for expatriates including Work Permits obtainment, Look&See visits, visas and registration arrangement
- Responsible for Kazakhstan Employees Domestic Relocation process (budgeting, arrangements, support, reports)
- Accountable for on-going support to employees: vacation administration, military checks, reference letters and required reports providing, job description reviewing & updating, personnel files administration
Executive Assistant to Vice President
Procter & Gamble, CCAR
09.2006 - 12.2010
- Fulfilled all executive assistant duties for Vice President and Top Management team. Managed complex calendars, facilitated communication and logistics
- Organized High Level Management visits to Kazakhstan and Azerbaijan
- Fully reliable in leading expatriates’ relocation processes
- Led and organized big Quarterly and Year End Business meetings for 200 employees
- Accountable for budgeting the Company’s big events
- Entrusted with business and personal matters of the Company Top Managers with an absolute reliability
- Responsible for budgeting of Vice President’s annual travel
- Charged with documentation handling like invoice passing, expense reports submission
- On-going coaching for administrative assistants on various aspects of their job
Executive Assistant to Marketing Director/Country Manager
Procter & Gamble, CCAR
06.2003 - 09.2006
- Fulfilled all executive assistant duties for Marketing Director/Country Manager & Top Management team. Managed complex calendars, facilitated communication and logistics
- Entrusted with casting and outfit design for promo actions on brands
- Hired and coached contractors for Marketing Department
- Organized the Company’s business celebration events for 150 people with full responsibility for budgeting, venues choice and entertainment part
- Led the project on re-designing the reception and relaxation areas in the office
- Responsible for organizing big off-site meetings for Top Managers Team in KZ, AZ, Turkey and other countries
- Trained administrative assistants on "Better Efficiency"
- Accountable for daily administrative support to Marketing Director/Country Manager and Department Heads including meetings organizing, travel arrangements
- Charged with documentation handling like invoice passing, expense reports submission
Receptionist
Procter & Gamble, CCAR
08.2002 - 05.2003
- Receiving visitors at the front desk
- Answering screening and forwarding incoming phone calls
- Receiving and sorting daily mail
- Ordering office supplies and keeping records of office expenses and costs
Assistant to Marketing Director
USKO International
03.2002 - 07.2002
- Established clients database
- Interpreted during business negotiations with foreign partners
- Participated in the International Exhibitions on Communication
- Handled Correspondence
Assistant to Marketing Director
Kazakh International University of World Languages
09.2000 - 02.2002
- Taught English language to the first – and second-year students
Assistant to Marketing Director
01.1999 - 01.2000
Education
Kazakh State University of International Relations and World Languages
09.1996 - 07.2000
Skills
Effective People & Communication Skills
Improving Personal Leadership
Effective Business Writing Skills
Time Management
Corporate Athlete
Getting Things Done
7 Habits of Highly Effective People
Timeline
Administrative & HR Specialist
ICAP Global Health in Kazakhstan
11.2021 - Current
Executive Assistant to GM With Extended Responsibilities
Novo Nordisk
07.2019 - 07.2021
Executive Assistant to County Head With Extended Responsibilities
Sandoz Pharmaceuticals
04.2018 - 07.2019
HR Specialist
Procter & Gamble, CCAR
01.2011 - 06.2016
Executive Assistant to Vice President
Procter & Gamble, CCAR
09.2006 - 12.2010
Executive Assistant to Marketing Director/Country Manager
Procter & Gamble, CCAR
06.2003 - 09.2006
Receptionist
Procter & Gamble, CCAR
08.2002 - 05.2003
Assistant to Marketing Director
USKO International
03.2002 - 07.2002
Assistant to Marketing Director
Kazakh International University of World Languages
09.2000 - 02.2002
Assistant to Marketing Director
01.1999 - 01.2000
Kazakh State University of International Relations and World Languages
09.1996 - 07.2000
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