ARMINE BALAYAN

Support the existing Permit To Work Team with dedicated support for coordination of Isolation Permits.
Reviewing of documentation prior to database entry.
Coordination with Core team for database maintenance and development requirements.
Support daily, weekly and monthly reporting requirements.
Provide support for 3GP Integrated Construction Team, Close out Group, HIT Team, Tiger Teams and Systems Completion Teams.
Scanning and Uploading of Documentation/ Database entry during the night shift
Undertake consistency checks on the permit requests to ensure data being reported is correct and clarifies with the requesting team area teams when errors or missing information occur.
Support to PLMM team with Punch lists entry forms clean-up.
Undertake other duties as directed by WFP Systems Manager or delegate
Adhere to procedures, work instructions, job bulletins and guides as pertaining to the role
Adhere to the Company's Health, Safety & Environment policies, procedures and standards. Fully comply with the projects Code of Ethics and principles.
Reports to the WFP Systems Manager Functionally
Managed schedules, accepted time off requests and found coverage for short shifts.
Evaluated employee skills and knowledge regularly, training, and mentoring individuals with lagging skills.
Coached team members in techniques necessary to complete job tasks.

Performing technical and administrative engineering task to ensure the integrity of 3GI Engineering data
Familiar with PBI, MCPlus, Metastorm
Work closely with 3GI Site Quality Team to ensure completed QVDs filled out correctly before uploading into MCPlus/completion of QVDs and RVDs in MCPlus
Familiar with the Project Systems Completion Execution Plan, Procedures
Support in improving the existing work process for MCPlus Team to support Certification, 3GI MCPlus Administration and Execution Team, Systems Completion Team
Work closely with 3GI Site Quality Team to ensure completed QVDs filled out correctly before uploading into MCPlus/completion of QVDs and RVDs in MCPlus
Support with the creation of various PowerBI Reports for Certification Team
Interfaces with Systems Completion Team, Engineering and Construction to raise Change Notices/SDQ
Daily/Weekly QVD/NFI/TAG/IWP/ARD/CN reports
Daily support of Business Partners
Completion more than 18.000 of QVDs and Checksteets during Construction/Pre- Commissioning/Commissioning

Full support and interface with Subcontractors and Client (more than 20 Subcontractors companies)
Requests for permanent and temporary passes for vehicles and visitors;
Uploaded requests into internal systems as VMS, VAMS and getting approvals from Facility Owners, feedback to subcontractors;
Performed with inspection requests (vehicles, equipment, containers);
Arranged VIP flights via ILogistics system;
Monthly meeting with Subcontractors for solving problematic issues
Support during the mobilization process (uploading required forms via PAMS system for badge receiving, access monitoring, deactivation/replacement/lost issues/badge renewal process)
Coordination with Security team, Badge Processing Group

Entered data, generated reports, and produced tracking documents

Timely provision of all technical information upon request from Line Manager
Daily support to Document controllers/QA/QC Manager / Project Engineer/Inspectors/Welding Engineer
Preparation of new Project documents for Client’s review/comments/approval
Incoming/Outgoing correspondence record
Preparation of transmittal forms, distribution matrices, schedules, Minutes of Meetings
Preparation/Distribution of Internal Documents
Daily support to staff with RFIs (Requests for Inspection) / New RFI according Engineer’s request/RFI Register/Weekly/Monthly RFI reports to the Client
Weekly activities progress report
Compression Testing Report Register for Civil
Interface between Client and Contactor
Record of Calibrated equipment
Assistance to Test Pack Coordinator with packaging of the documents
Preparation of documents for Handover

Monitored due dates and deadlines and worked to submit all documents on time or early

Managed technical documentation flow of engineering, project management and construction activities

Provided support to the Client's site team by ensuring that all technical documentation is correctly numbered, catalogued and transmitted as required by site procedures
Day-to-day Document Control for Engineering, Technical, As Built Documentation.
Registered, checked and distributed technical documents received from Contractor and Vendors
Developing, managing and maintaining document for review registers and distribution matrices

Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability

Knowledge operating Project Data systems – IMIS/EDMS
The timely provision of all technical information upon request from Line Manager
Supported the Project team in executing their activities within the Electronic -Document Management System; IMIS, SPITCH
Support to Contractor’s Commissioning /Completions Team for preparation and Handover of Commissioning Dossiers to POD.
Interfacing with the EPC and Construction Contractor to resolve any document control issues;
Incoming/Outgoing correspondence record
Daily work activities, progress reports
Assortment and classification of documentation in the special folders of the common drives
Monitored of Daily Record sheets

Daily correspondence to/ from main office
Daily report of POB to HSE Manager / Weekly Planning report
Worked with CV Submission, receiving new CVs with transmittals, preparing CV submission forms and sending to Planning department, feedback reports.
Control of rotation schedules (changing employees’ working days, contact them is there are any updates, over times, annual leaves, sick leaves, education leaves, absent days, unpaid leaves)
Prepared transmittals for outgoing letters / for receiving HSE passports, blue-books, bank cards, medical cards, passports.
Prepared all necessary personnel documents for client’s signature: promotions, changing positions, changing rotation schedules,timesheet for resigned employees/sending weekly timesheets to Accounts / Contracts department
Worked with PAAFs (personal assignment form) reporting about starting dates of newcomers, checking payment categories, positions, b2bs, receiving new PAAFs , sending for approval, control of mobilization.
Prepared and sent all required documents for internet access to computers and e-mail accounts for newcomers
Accesses for different areas on site, contact with Security Department
Training organization for employees (PTW courses, Confined Space, Working on Height, Electrical Isolation, Mechanical Isolation, etc)
Prepared gates passes/ badges/vehicle passes/ travel requests, transport organization Store inventory, monthly reports/weekly diesel reports to transport department
Accommodation, catering control, monthly reports

Collected, validated, and distributed information to employees.

Developed effective improvement plans in alignment with goals and specifications.

Administration, supervision, co-ordination and standards of service in the construction site / more than 50 employees and 120 offices under control
Carries out routine inspections on administration site facilities, ensures high standards of cleanliness.
Updated of POB (Camp accommodation)
Provide Counsel and advice to all employees and supervisors concerning personnel, Administration and industrial relations matters, based on company policies and procedures as well as the local labor law and other associated regulations.
Responsible for the proper maintenance of the company’s facilities through efficient coordination with the concerned maintenance and services staff.
Co-ordinated and supervised performance of tasks assigned and delegated to clerks and/or service providers to ensure quality and timeliness of output in the areas of administration, services, catering and office services, and public relations.

Managed company schedule to coordinate calendar and arrange travel

Coordinated with human resources department to handle payroll and personnel databases