My hobby is traveling around the world, reading books, I prefer world classics, and painting
Aliya Almesheva
Administrative Manager
Astana
Summary
Seeking an engaging position in administration that offers opportunities to communicate with interesting people, conduct business meetings, and negotiate desired outcomes. Envisioning myself in Administrative manager, solving diverse challenges, and finding solutions in seemingly impossible situations. Additionally, I can be an effective organizer, an idea generator, a team leader, and someone who boosts corporate spirit.
Overview
18
18
years of professional experience
2
2
Languages
4
4
years of post-secondary education
Work History
Senior Manager, Property Department
AIFC
Astana
03.2021 - 08.2024
- Assigning and administrating office spaces within the AIFC complex for tenants
- Building and maintaining strong relationships with potential and existing tenants
- Conducting negotiations with potential tenants and managing lease agreements (addendums, terminations, refunds, notifications)
- Consulting tenants, processing their requests, and resolving complaints
- Effectively managing office spaces and coordinating readiness for new tenants
- Conducting business correspondence with tenants and third parties within the framework of responsibility
- Supervising the work of the reception, service companies, cleaning service
- Submitting issues to the meetings of the AIFC Property Allocation Committee and recording them as the Secretary of the Committee
- Cooperation with the main landlord, conclusion of additional agreements, conducting business correspondence, payments
- Participating in infrastructure development projects at AIFC
- Conducting the procurement process: drafting technical specifications, concluding contracts, accepting completed works, making payments for services rendered under contracts related to the department's activities
Senior Manager, Events Department
AIFC
Astana
06.2019 - 03.2021
- Organization of various levels of events, including events with the participation of Heads of State, protected and high-ranking officials, cooperation with the State Security Service
- Organization and coordination of exhibitions at forums in the cities of the Republic of Kazakhstan and abroad
- Implementation of all aspects of the event planning process, including collaboration with subcontractors, location determination, printing and design of materials, as well as budget tracking
- Preparation of technical specifications, procurement process, conclusion of contracts, acceptance of completed works, payment for services rendered under contracts related to the activities of the department
- Planning and logistics support for all events, including contract negotiations, design, catering, entertainment, transport, location, guest list, special guests, equipment (lighting and sound), promotional materials, etc.
- Coordinating and monitoring events, including solving organizational problems, welcoming guests, organizing events, communicating with staff and organizing suppliers
- Conducting business correspondence and negotiations
Manager of the Administrative Department
AIFC
Almaty
04.2016 - 06.2019
- Ensuring uninterrupted office operations
- Procuring office supplies and printed materials
- Preparing memos for employee business trips, including document processing (visa applications, registration forms, etc.)
- Organizing travel arrangements: flight/train tickets and hotel bookings
- Coordinating with travel agency agents under the contract
Managing phone negotiations and organizing conference calls - Conducting the procurement process: drafting technical specifications, concluding contracts, accepting completed works, making payments for services rendered under contracts
- Preparing for events organized by AIFC Management in Almaty (meetings, sessions)
Chief Assistant to the Chairman
National Bank of Kazakhstan
Almaty
01.2014 - 04.2016
- Organizing documentation, technical support, and workflow for the Chairman
- Ensuring the Chairman’s workspace is equipped and operational
- Managing incoming correspondence for the Chairman's review
- Preparing memos for business trips, including document processing (visa applications, registration forms, etc.)
- Organizing travel arrangements: flight/train tickets and hotel bookings
- Drafting business trip reports, including expense records and supplementary documents
- Developing daily, weekly, and monthly activity schedules for the Chairman
- Organizing and coordinating meetings, conferences, and other events
- Liaising with internal departments to prepare for events and meetings
Office Manager
Distressed Assets Fund
Almaty
04.2010 - 12.2013
- Administrative Service
- Registering and managing incoming/outgoing correspondence
- Maintaining and organizing documentation archives
- Coordinating meetings and business trips for management
- Organizing events and managing visitor reception
Assistant Manager (Translator)
KazStroyService
Almaty
03.2010 - 04.2010
- Translating technical and official documents
- Conducting oral and written translations during meetings and conferences
- Coordinating meetings and managing correspondence.
Skills
Operations management
Troubleshooting and problem resolution
Data-driven decision making
Documentation and reporting
Multitasking
Organizational skills
Administration and reporting
Cross-functional communication
Interests
Timeline
Senior Manager, Property Department
AIFC
03.2021 - 08.2024
Senior Manager, Events Department
AIFC
06.2019 - 03.2021
Manager of the Administrative Department
AIFC
04.2016 - 06.2019
Chief Assistant to the Chairman
National Bank of Kazakhstan
01.2014 - 04.2016
Office Manager
Distressed Assets Fund
04.2010 - 12.2013
Assistant Manager (Translator)
KazStroyService
03.2010 - 04.2010
Bachelor of Science - Foreign Languages
International Kazakh-Turkish University
09.2001 - 06.2005
Education
Bachelor of Science - Foreign Languages
International Kazakh-Turkish University
Taraz, Kazakhstan 09.2001 - 06.2005
Work Preference
Work Type
Full TimeWork Location
HybridImportant To Me
Company CultureWork-life balanceLanguages
Russian
Bilingual or Proficient (C2)
English
Upper intermediate (B2)
Certification
- "Office management. Documentation. Document management, ensuring the safety of documents in the light of the requirements of the laws of the Republic of Kazakhstan" seminar (Samruk-Kazyna Corporate University, Astana 2010)
- "Nomenclature of cases and archival storage of documents" seminar (Business Partnership LLP, Almaty 2011)
- "Professional assistant to the head" training (LLP "CP "Profi-Consulting" Almaty 2012)
- "Document storage in the organization's archive" practical seminar (Successful Development Company LLP, Almaty 2013)
- Training according to the program of the course "Exemplary clerk" (Professional center LLP, Almaty 2014
- Training according to the program of the course "Exemplary personnel accounting" (Professional center LLP, Almaty 2014
- The course of study under the "Professional travel agent" program 2023
Similar Profiles
Yerassyl ZhamanovYerassyl Zhamanov
Marketing Department Intern at JSC "Astana International Financial Center (AIFC)"Marketing Department Intern at JSC "Astana International Financial Center (AIFC)"
Aliya MukashevaAliya Mukasheva
Property Manager at Astana International Financial Centre (AIFC)Property Manager at Astana International Financial Centre (AIFC)
Rzabek AitenovRzabek Aitenov
Project Assistant at KNAPECProject Assistant at KNAPEC
Nazerke Asylkhankyzy YensebayevaNazerke Asylkhankyzy Yensebayeva
English Teacher at Lingua SchoolEnglish Teacher at Lingua School
Temirlan MirzanovTemirlan Mirzanov
Freelance at LinkedInFreelance at LinkedIn